Tuning & Service Contracts

Preventive Maintenance & Tuning Contract Information


Did you know that your pipe organ has an Estimated Replacement Value (ERV) of $26,000 per rank?  That means even the smallest of instruments utilized every Sunday would cost between a quarter and a half-million dollars to replace.    And those who possess instruments with 35 or more ranks of pipes are approaching a million-dollar value, often much more. 

Do you have a plan in place which insures the protection of this investment and the continued reliability of your instrument?  How often do you have the organ inspected and tuned?  Are you aware of upcoming issues and expenses?   Are you being proactive in preserving the legacy that your instrument represents?  These are critical questions which are all too often overlooked.

Are you deferring maintenance costs?  Most professional facility and equipment managers look for a “Maintenance Cost as a percentage of Estimated Replacement Value” (MC/ERV) target of 2-3% annually.  Deferring this responsibility leads to large repair bills and extended downtimes.

Pipe organs are the single most valuable piece of equipment owned by many congregations.  It is responsible stewardship to keep them in good repair as well as in good tune.  After many years of servicing and repairing organs we realized the need for a comprehensive maintenance tool to help prevent expensive emergency repairs and failures. 

Our Preventive Maintenance & Tuning Contract was designed to answer the needs of your music program while protecting the investment your congregation has made in the pipe organ.  For a fixed monthly fee we will service, maintain and tune your instrument regularly.  Emergency calls, most repairs and additional tunings are all included at no extra cost.


Utilizing our Contract will do the following things for your music program, facilities management and budget:


  1. Prevent unexpected or emergency expenses;

  2. Insure better tuning throughout the year;

  3. Aid your financial planning by offering monthly payments;

  4. Forecast necessary future expenses and help you plan for them;

  5. Automate maintenance of your instrument so it isn’t overlooked or neglected;

  6. Provide your staff peace of mind; and

  7. Preserve and improve on the long-term investment your congregation has made in a pipe organ.

Upon the start of your Maintenance Contract we will do all of the above by performing the following included services:

  • We will provide a letter containing the Insurance Replacement Value of your particular instrument.  This is valuable information which should be given to your insurer.  We will automatically update this letter bi-annually.

  • We will provide you with a baseline report on your instrument.  This will, in general terms, present the current condition of your instrument along with a forecast of foreseeable necessary repairs within the next 2, 5 and 10 years.

  • We will schedule and perform regular visits throughout the year or often as your instrument requires them, typically 2-3 tuning visits annually.

  • Christmas and Easter visits will always be included in our scheduling.

  • We will respond within one week to all emergency service calls at no additional cost.

  • We will respond within two weeks to all requests for additional tunings at no additional cost.

  • We will make minor repairs to include most parts and materials at no additional cost.

  • In the event that a needed repair or part will incur an additional expense we will present this in writing and get your approval before proceeding.

  • We will provide detailed reports for your records after every visit.

  • We will be available to meet with your vestry, committee or musicians.

  • We will coordinate certain maintenance items with your facility manager.  This includes insuring the HVAC components are not causing or in danger of causing damage to the instrument, maintaining and service electrical feeds and fuses and keeping sensitive mechanical areas secured and free from debris.

  • We will create, maintain and continually update a database containing all of the important specifications of your particular instrument.  This includes such things as age and condition of renewable components, sizes of light bulbs and fuses, wind pressures, access issues, key church personnel, serial numbers of equipment and many other important items.

  • We will divide the annual cost of your Contract into affordable monthly payments.

Call Now: 1-888-809-9246
C Bobsin Organs, Organ Service & Tuning, New Pipe Organs & Pipe Additions

C. Bobsin Organs, LLC

© 2020 by C. Bobsin Organs, LLC. 

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